Before we jump into the cost of a Lanier multifunction printer (MFP) or copier, please note Lanier is part of the Ricoh Family Group. Essentially, this means Lanier, Ricoh, and Savin devices are the same machines. Learn more about that, here. Additionally, the terms copier and multifunction printer are often used interchangeably, however, a standalone copier is a machine that’s intended to make copies. While a networked copier is often capable of completing other functions, an MFP is truly designed to provide multifunctionality.
Whether you’re comparing prices of different copier brands or are brand loyal to the Ricoh Family Group, the cost of a Lanier multifunction printer or copier is clearly an important part of your buying decision. If you are not brand specific, and you’re actually looking for more of an overview of the cost of a copier or MFP, you can see that, here. Selecting the correct Lanier device for your needs is an important decision for your business. As with any technology, a new copier or MFP is a very important business tool that can affect many aspects of your organization, such as:
Putting the right multifunction printer in place is a key piece of accomplishing your most important business goals and fulfilling your document workflow needs.
Preparing for an Office Copier or Multifunction Printer Investment
Estimating the cost of an office copier isn’t as simple as it may sound. First, the sheer variety of copiers on the market can make starting your search confusing. Secondly, you want to avoid over-buying or under-buying, to prevent issues with the copier investment down the road.
Each year, up to 15% of business revenue is wasted on document and print-related inefficiencies. Ensure your print investment is worthwhile and helps your business in the long run, by thinking through your purchase in advance.
To start, you should analyze the following costs before making a final decision:
The upfront costs for your office copier will be determined by the type of copier you decide to go with and its functions. Ask yourself why your business needs a copier in the first place… what do you plan to use it for? What functions are critical to your business?
If you are working under a strict budget, it’s a good idea to create a list prioritizing the functions required for your needs. The top functions will help determine which device will be the best fit for your company. You can find a multifunction printer that streamlines a slew of office functions – printing, scanning, copying, sorting, faxing, and more. But what will be best for your employees’ productivity?
Features to Consider
- Speed and Volume
How much do you need to print on an everyday basis and how quickly do you need it done? Speed and volume are two of the most important features to consider when making a decision on a copier.
- Machine Size
It may seem obvious, but the physical machine size makes a big difference! Consider the size of your office and how much space you can allow for the copier. It’s important to account for additional space around the copier to provide airflow and allow room for the drawers and doors.
Do you need a stand-alone copier or a multi-function printer (MFP)? Many companies are now streamlining their print functions to save money and office space, as well as foster multitasking. An MFP can be a great option if multiple employees from different departments will be sharing the device but need it for different reasons.
If you’re a company with sensitive and/or confidential documents, security is an important function to consider. Some Lanier copiers and MFPs offer security and privacy options, so you don’t have to worry about sensitive documents being unprotected from network security threats, data breaches, hackers, etc.
- Color vs Black & White
Choosing a color or a black & white copier/MFP depends on what you are using your device for. Consider your budget and daily practices with the copier when making this decision. Are you outsourcing documents that could be brought in house?
- New or Refurbished
If your volume is low, but you desire the full slew of features, a refurbished device may be a good alternative. Refurbished equipment is tested, cleaned, updated, and typically comes with a warranty. It goes without saying that a new copier or MFP is more expensive upfront compared to a refurbished machine.
When making your decision on a copier or multifunction printer, note that your payment doesn’t end once you pay the out-the-door price on the machine. Copiers and MFPs require regular upkeep and maintenance, which means additional monthly costs should be factored into your budget. Here are 3 ongoing costs to consider before you choose a copier that’s right for you:
- Buy or Lease
When purchasing a copier or MFP, you can choose to buy or lease the device. The key component you want to consider – in terms of your budget – is whether you’d rather have a higher out-the-door cost, or whether you want to spread the cost over a few years. With a lease, your payments will be ongoing.
- Support & Maintenance
Do you have an internal IT department that is prepared to troubleshoot any potential device issues? Would you need a contract with a maintenance company? Keep in mind that neglecting device maintenance can cause you to spend a lot of money that wasn’t factored into your budget originally.
- Upkeep of Supplies
Having a copier or MFP means you will need to order office products regularly – including paper, toner cartridges, developer, staples, fuser oil, etc.
How Much Does a Lanier Copier Cost?
All in all, the cost of your Lanier multifunction printer or copier will vary depending on the factors above. However, here is a general rule of thumb for the cost of a Lanier multifunction printer:
|Typical Use||Volume||Speed*||Price Range|
|Small or Home Office||< 5K pages per month||20 ppm or less||< $2,000|
|Small Office or Workgroup||< 10K pages per month||21 – 35 ppm||$2,000 – $20,000|
|Mid-sized Office||< 20K pages per month||36 – 50 ppm||$20,000 – $40,000|
|Large Office or Copy Center||< 50K pages per month||51 – 65 ppm||$40,000 – $60,000|
|Corporate Copy Center||< 100 K pages per month||66 – 80 ppm||$60,000 – $80,000|
|Production Print or Copy Centers||100K+ pages per month||81+ ppm||$80,000 +|
Although the workforce is becoming more paperless and digital than ever before, 44% of American business professionals say they still use paper every day! The truth is most office spaces use printers and will keep doing so for the foreseeable future.
Don’t decide on your new copier on a whim, this equipment will be around for a while. There are a number of factors that help determine which device will benefit your organization. To match your organization with the optimal equipment, it’s recommended to talk to a print specialist. This investment is worth getting right!