how to clean office equipment

With the recent outbreak of the Coronavirus (COVID-19) you may be wondering how to clean & sanitize your office equipment.

To limit the spread of Coronavirus, you need to understand how an airborne virus is transferred from person to person.  According to the CDC, the Coronavirus is spread from droplets that are ejected when an infected individual sneezes or coughs. The droplets could then be inhaled by others, spreading the infection to them. Additionally, it is possible for a surface an infected individual has touched to host the infection for a certain period of time.

Steps for Cleaning Your Print Equipment

Employees frequently use the office copier and overlook the device when it comes to sanitization. Advanced Imaging Solutions’ technicians sanitize your equipment after every service call; however, we have some helpful tips for you to help keep your device clean in the meantime.

To clean the various areas of your copier or printer, we recommend:

  1. Wear latex gloves while disinfecting
  2. Power down your device and disconnect power
    • Do not leave the device plugged in when sanitizing
    • Disconnect any external devices
  3. Wet a lint-free cloth with rubbing alcohol (70% isopropyl alcohol, 30% water)
    • Do not soak the cloth
    • Too much liquid could possibly damage the control panel
    • Do not spray liquids directly onto the device
  4. Wipe down the frequently touched areas
    • Control panel, trays, jam access area handles, etc.
    • Prevent any moisture from dripping into the device
  5. After disinfecting, clean the copier glass using an office glass cleaner to remove any streaks
    • Spray glass cleaner onto a cloth
  6. Allow the device to dry completely, then power it back on

Cleaning Solutions to Avoid

Many household chemicals can damage your device and even require replacement. For example, do not use any cleaners that contain bleach, ammonia, acetone, peroxides (including hydrogen peroxide), methylene chloride, ethyl alcohol, or any petroleum-based materials.

Most types of anti-bacterial wipes and sprays are acceptable to clean your device with. Just check the ingredients to ensure the wipe or spray doesn’t contain any of the potentially harmful ingredients listed above.

While most Anti-bacterial wipes and sprays are approved, we still recommend rubbing alcohol and a lint-free cloth. This will prevent damage to your device while sanitizing.

We understand that it may not be possible or practical to frequently shut down and clean your device. For this reason, it’s important to take basic precautionary measures like proper handwashing and hygiene. Another way to help prevent the spread is by placing a bottle of hand sanitizer near the equipment for use before touching the device. If hand sanitizer isn’t available near you, make your own!

For more information, here is an article by the CDC on how to keep the workplace, school, and home safe.

Touchless Device Operation

If you have a Ricoh device, you can operate your device from your smartphone or tablet, without having to touch the device’s op panel. For more information on the smart device connector, visit Ricoh’s website. The app is available for free on Google Play and the App Store.