Most popular multifunction printers 2020

The options are endless when it comes to new office technology such as multifunction printers (MFPs) or copiers. Looking at the most popular multifunction printers is a great place to start to see what machines work well in businesses like yours. A new print device is quite an investment, so it’s important that you choose the best option for YOUR specific business needs. Additionally, this technology should have the potential to grow with your organization without costing an arm and a leg.  

So, to help you with this decision, we have compiled the most popular multifunction printers (MFPs) for small to medium-sized businesses from three leading manufacturers: Canon, HP, and Lanier (Ricoh). 

Basis of Selection 

Firstly, there were multiple criteria we based our selections on. For instance, they are as follows:

  • Company Data – commonly purchased by our current customer base 
  • Capabilities – speed, size, and available functions are a great match for small to medium-size businesses 
  • Affordability – priced comparably to the market  
  • Security – excellent features to keep your information and devices secure 
  • User Friendliness – easy to use, with a small learning curve 
  • Reliability – industry-leading equipment, built to last 

Popular Canon MFPs 

imageRUNNER Advance DX 4735iimageRUNNER Advance DX 4745i imageRUNNER Advance DX C5735i imageRUNNER Advance DX C5740i
Black & WhiteBlack & WhiteColorColor
35 pages per minute45 pages per minute35 pages per minute40 pages per minute
Page sizes up to 11×17 inches
Scanning speeds up to 270 pages per minute
3-hole punch
Internal and external stapling/finishing options
McAfee Embedded Control Security
Adobe Postscript 3
Mobile print capabilities
Optical Character Recognition (OCR)
Cloud Connectors

Popular HP MFPs 

HP MFP
Managed Flow MFP E72530ZManaged Flow MFP E82540Z Managed Flow MFP E77830Z Managed Flow MFP E87640Z
Black & WhiteBlack & WhiteColorColor
30 pages per minute40 pages per minute30 pages per minute40 pages per minute
4,026 sheet max paper capacity6,026 sheet max paper capacity4,026 sheet max paper capacity6,026 sheet max paper capacity
Page sizes up to 11×17 inches
250 sheet dual-sided, one pass, scanner
Hole punch
Internal and external stapling/finishing options
HP SureStart – monitors and maintains the BIOS
Whitelisting for firmware protection
Run-time intrusion detection keeps memory safe
HP Connection Inspector stops suspicious network connections
Envelope printing
AirPrint Capabilities
Scan to SharePoint
Built-in OCR (Optical Character Recognition)
Built-in pullout keyboard

Popular Lanier MFPs 

B/W Lanier MFP
Color  Lanier MFP
MP 3555MP 4055IMC 3000IMC 4500
Black & WhiteBlack & WhiteColorColor
35 pages per minute40 pages per minute30 pages per minute45 pages per minute
Page sizes up to 11×17 inches
220 sheet dual-sided, one pass, scanner
2-hole or 3-hole punch
Internal and external stapling/finishing options
DOSS (Data Overwrite Security System)
Firmware with Ricoh’s Trusted Platform Module:
validates operating system, BIOS, boot loader, and application firmware
Envelope printing
Mobile printing capabilities
Workflow and cloud connector options
Always Current Technology

Selecting a Device 

The multifunction printers above are popular choices for small to medium-sized businesses. However, that does not mean these devices are the best for your business. What works well for another business may not work well for you.  

We always recommend working with a print expert before selecting a print device. Because an expert can assess your business’ needs and determine the optimal device(s) for your environment. For example, your office may be more suited for standalone printers, or a combination of multifunction printers and standalone printers.  

You can find more information to help you make your buying decision in our multifunction printer buying guide below, or by contacting one of our print specialists. Our team of experts has your back and is here to help match you with the right device!