Microsoft Office has been the standard for business productivity software for over 30 years. Starting in 2011, Microsoft began offering Office 365, a subscription-based cloud service offering of the traditional Office tool suite. So, why choose Microsoft Office 365? There are a number of benefits to moving that we’ll explore here today.
The biggest challenge for owners of Microsoft Office has always been to maintain currency whenever Microsoft would introduce an updated Office release. But now, by using Office 365, companies ensure that they are always using the latest version of Office products without the need to implement periodic major migration projects and the significant level of resources that those projects typically demand.
Simply put, by using Office 365, you guarantee that your employees are always using the latest versions of Word, Excel, PowerPoint, Outlook, and more.
The other major benefits of choosing Office 365 include the ability to access your files from any device, security of cloud file storage, improved communications options, an element of business continuity, and enhanced collaboration.
Access Files from Anywhere
With Office 365, user can install Office on up to five different devices. Likewise, all Office 365 documents use cloud storage. This allows your employees to access their important files from anywhere and from any number of company-issued machines. For organizations where mobile or remote working is essential, being able to access all the apps and files you need when out of the office is invaluable.
The Security of Cloud File Storage
Office 365 is a secure cloud storage environment with robust security measures available, such as two-factor authentication. Security threats and malware are identified and intercepted by threat detection and anti-malware. Office 365 delivers additional security to your business allowing you to focus on operating your business.
Improved Communications Options
In an increasingly decentralized working environment, Office 365 provides its users additional tools to keep communication centralized and straightforward. Microsoft Teams lets you hold conference calls and meetings with staff and external customers anywhere in the world. Learn more about Teams meeting features here.
Teams provides an instant message-style chat function that supports text chat, file uploads, and integrations to dozens of Microsoft apps. Microsoft Teams supports the creation of different groups of co-workers (Teams!), provides a location for shared documents, and protects those documents with security that only allows access to sanctioned Team members.
Teams supports concurrent editing of shared documents. So now you can work on an Excel spreadsheet or a PowerPoint presentation with a teammate at the same time, concurrently editing the same document. Teams supports the @callout technique, so team members can receive a notification that a comment is aimed directly at them.
These features allow your employees to be in constant and immediate contact with co-workers and customers at any time and regardless of where they are located.
The first level of Business Continuity is to protect your data from media failure. By using Office tools such as OneDrive, you’ll store your files both locally and in the cloud. In the event of a workstation drive failure, you lose none of your valuable documents. Log on to your Office 365 account from a new machine and you have access to all your documents.
Similarly, Exchange provides recovery features which mean individual emails or even entire inboxes can be restored if needed. No matter the situation, it can be business as usual if you are using Office 365.
Gain Enhanced Collaboration When You Choose Office 365
Office 365 lets you share mailboxes, calendars, and contacts. OneDrive, Teams, and SharePoint all allow sharing of documents. Teams and SharePoint allow concurrent editing of Excel, Word, and PowerPoint documents. Any staff member can access, edit or even share documents as a link in email. Identify each editor in a co-editing situation in the document, allowing you to know who else is working on your document with you and what changes they are making.
In conclusion, Office 365 continues to be the standard for business productivity software. Its popular tools such as Microsoft Word, PowerPoint, Excel are available through Office 365 in both online and local versions.
By switching away from the classic purchase-and-install model and to a monthly subscription model, organizations can add an element of budgetary predictability to their annual IT budget processes. For any business, the range of features provided when you choose Microsoft Office 365 are unmatched and the collaboration that is now possible in Office 365 are a productivity game-changer.
Ready to choose Microsoft Office 365 and make the switch? Talk to a specialist today!