Shopping for a printer can be intimidating. You may have many questions…
- “What device is best for my organization?”
- “How many printers do I need?”
- “Does this device scan to email?”
- And the biggest one, “What the heck does that acronym mean?”
When looking around for information in the print industry, you may stumble upon terminology that you don’t understand.
For that, we owe you an apology…
On behalf of all print industry experts, we’re sorry for overusing acronyms. It happens far too often that an industry expert utilizes terminology with someone who doesn’t know what it means. When this happens, you may feel left in the dark.
We would like to alleviate your frustration and prepare you for a trip through the world of print.
Below we have compiled a glossary of print industry acronyms and their definitions.
A3 = A3 printer, copier or MFP
A3 is an international paper size, 11.69 x 16.53 inches, similar to 11″ x 17″ (Ledger) paper. An A3 MFP is capable of handling A3, A4, letter, ledger, legal and select smaller sized paper such as envelopes. More on A3 MFPs here.
A4 = A4 printer, copier or MFP
A4 is an international paper size, 8.27 x 11.69 inches, similar to 8.5″ x 11″ (Letter) paper. An A4 machine is more compact. It is designed to handle A4, letter, legal and select smaller sized paper such as envelopes. It cannot print A3 or ledger-sized paper. More on A4 MFPs here.
ADF = Automatic Document Feeder
A feature which takes several pages and feeds them one at a time into a scanner or copier, allowing the user to scan, copy, print, or fax, multiple-page documents without having to manually replace each page.
ARDF & RADF (variations of ADF) = Automatic Reversing Document Feeder & Reversing Automatic Document Feeder
Scans one side of a page, then automatically flips it and scans the other side to make a two-sided copy.
AMCV & AMPV = Average Monthly Copy Volume & Average Monthly Print Volume
Describes the use estimate of a machine, as determined by how many copies or documents are printed monthly. Most vendors calculate costs based on this estimate.
BO = Backorder
A term commonly used in printer repair. Parts may not be readily available from the manufacturer, resulting in a small delay.
CMYK = Cyan-Magenta-Yellow-Black (the “K” is for black)
The standard color model for printing in which each color is described by a letter.
CPC = Cost Per Copy
Cost per contracted amount of black and white or color pages.
CPCP = Cost Per Copy Program
A common method of billing where a customer is charged “per copy” on one monthly bill for supplies, service, and hardware. Hardware can be leased or financed in a CPCP so the costs are distributed over the use of the machine.
CPM & PPM = Copies Per Minute & Pages Per Minute
The rated speed of a copy machine for page output. Pages per minute is a modern-day variation of CPM since it implies more than just copies.
DADF = Duplexing Automatic Document Feeder
Scans both sides of a document in one pass.
DM & ECM & EDM = Document Management & Electronic Content Management & Electronic Document Management
A collection of technologies that work together to provide a comprehensive solution for managing the creation, capture, indexing, storage, retrieval, and disposition of records and information assets of the organization.
DPI = Dots Per Inch
Describes the density of color on a printed page.
EMA = Equipment Maintenance Agreement
Lays out the terms in which a company agrees to provide maintenance on devices.
FMV = Fair Market Value
The value of an asset, or the selling price for an item to which a buyer and seller can agree.
Digital display board that functions as a large screen computer. This device is optimal for collaboration and innovation.
IM = Intelligent Multifunction Printer (MFP)
Lanier print devices built with innovative technologies to meet the needs of digital workplaces.
LCC & LCT = Large Capacity Cassette & Large Capacity Tray
A tray that holds several reams of paper for larger print jobs.
LEF = Long Edge Feed
There are two ways to feed paper into a printer. When your printer is asking for LEF, position the paper so that the long edge is fed first.
MFC & MFD & MFP = Multifunction Copier & Multifunction Device & Multifunction Printer
A device that consolidates the functionality of a printer, copier, scanner and/or fax into one machine. Some can also perform extra tasks such as folding and stapling.
MPS = Managed Print Services
A service that will optimize or manage a company’s document output. Also, tracks how the printer, fax, copier and MFP fleet is being used, the problems, and the user’s satisfaction.
NPS = Net Promoter Score
A customer service management tool that is used to gauge the loyalty of customer relationships. This is an alternative measure of customer satisfaction.
OCR = Optical Character Recognition
Electronic conversion of text from a scanned document. Used in the conversion of paper documents to digital documents.
OEM = Original Equipment Manufacturer
Ink and toner supplied by the manufacturer of the device, not aftermarket.
RFG = Ricoh Family Group
Manufacturers, Ricoh, Savin, and Lanier, all fall within the Ricoh Family Group.
RGB = Red-Green-Blue
A common color printing process that produces higher-density colors than a CMYK process.
RMS = Remote Monitoring System
Remote monitoring systems, such as FM Audit, are used to track and manage print usage. This can be used for billing, meter reading, maintaining a proactive supply of toner and fleet management.
SEF = Short Edge Feed
There are two ways to feed paper into a printer. When your printer is asking for SEF, position the paper so that the short edge is fed first.
SOW = Statement of Work
A document defining project-specific activities, deliverables and timelines for a service provided.
TCO = Total Cost of Ownership
An estimate intended to help buyers determine the total costs of equipment and services when purchasing a device.
Now that you know these terms, we believe you can take on the print world. If we missed any print industry related acronyms, please feel free to leave it the comments and we will define it for you!